Do you have a lot of visitors coming in to your place of work on a daily basis? If yes then you should think about getting a visitor management system. You may have a receptionist manning your entrance making sure that all visitors are logging in or logging out. Now, your receptionist cannot always greet your visitors perfectly. Moreover, they might not always be able to ensure that the details being entered are the correct ones.
Alternatively, you might not have a receptionist. In that case, the visitors will have to wait around till one your employees appear or they will end up roaming around your place of work aimlessly. In such situations, the productivity as well as the efficiency of your organization gets hampered.
What Is a Visitor Management System?
In simple terms, visitor management systems can track the visitors to a facility. These systems consider any person who is not an employee to be a visitor. Therefore, customers, job applicants and employee’ family members will all be considered as visitors and tracked accordingly. They are capable of a number of things some of which are mentioned below.
- They can keep track of the entries and the exits of the visitor.
- These systems can maintain a visitor log offline as well as on the cloud.
- You can allow the system to provide the necessary information for the visitors.
- They are able to take pictures of the visitors for identification purposes.
- You can even get the system to print out ID cards for the visitors, customized with their pictures and your company’s details.
- It is also possible to get signatures for legal agreements and security purposes.
- The appropriate employees can be notified when certain visitors arrive.
- They are capable of accepting deliveries of all kinds.
The Productivity Benefits of These Systems
For any organization, the productivity is a crucial element. Visitor management systems are capable of solving two significant hurdles to a high productivity as shown below.
The Need for Fulltime Receptionists:
For many companies, it is essential that there is always someone at the reception. On the other hand, receptionists do more than just help out visitors these days. They now have several other duties such as creating a great customer experience and even providing concierge services.
Moreover, receptionists do have other skills which can be beneficial to the company such as data entry and human resources. Therefore, the organization can benefit greatly if those skills are put to us e in the correct way. On the other hand, this will not be possible if they are forced to remain at the desk for the visitors. A visitor management system gets rid of the need for having receptionists at the desk at all times.
The Employee Productivity:
Distractions and interruptions are the biggest hindrances to productivity. As such, eliminating them is essential if you wish to enjoy a high productivity rate. This is not going to happen if your employees have to get up and help out visitors. A visitor management system gets rid of this need.
If you haven’t already, you should consider getting a visitor management system for your organization. This way, you can help your organization succeed.